EXTENSIONS: CAMPUS-WIDE EXPANSION

Morning Absentee Cover & Instant Proxy Class Assignment

Never leave a classroom unsupervised when teachers fall ill. Resolve unplanned morning absences in under 3 minutes with live free-period detection and automated substitute push alerts.

Built For:Academic Coordinators, Vice Principals
★★★★★
4.9 / 5 Rating (500+ Campuses)
ComplianceZero-Free-Period Compliance
Key Highlights
Live Free-Period Teacher Detection
Instant Mobile Substitution Alerts
Equitable Proxy Rotation Engine
Proxy Compensation & Workload Audits
SUBSTITUTION CAPABILITIES

Morning Peace of Mind for Academic Coordinators

Streamline the morning scramble with algorithmic teacher matching and instant push notifications.

Daily Morning Substitution Register

Consolidated morning feed aggregating teacher leave requests, biometric clock-in absences, and uncovered classroom periods in real time.

FEATURE 01
Daily Morning Substitution Register
Key Highlights & Capabilities
Enterprise-grade role-based access & complete audit logs
Real-time data synchronization across web and mobile apps
Automated validation workflows eliminating administrative errors

Instant Replacement Workflow

One-click assignment tool displaying all faculty members currently on free periods, with automated timetable conflict verification.

FEATURE 02
Instant Replacement Workflow
Key Highlights & Capabilities
Enterprise-grade role-based access & complete audit logs
Real-time data synchronization across web and mobile apps
Automated validation workflows eliminating administrative errors

Proxy Audit & Compensation Tracking

Historical proxy logs tracking cumulative substitution hours per teacher to ensure fair rotation and calculate workload allowances.

FEATURE 03
Proxy Audit & Compensation Tracking
Key Highlights & Capabilities
Enterprise-grade role-based access & complete audit logs
Real-time data synchronization across web and mobile apps
Automated validation workflows eliminating administrative errors
EMBEDDED AI COPILOT

Subject-Aligned, Equitable Proxy Recommendations

Evaluates teacher availability, grade-level familiarity, subject alignment, and historical proxy frequency to recommend the top replacement teacher for each uncovered period, ensuring academic continuity instead of noisy free time.

Matches free teachers with relevant subject expertise
Prevents overloading the same cooperative teachers
Maintains productive classroom learning
Smart Substitute Recommender — Trellis AI copilot for Teacher Substitution Management
INSTITUTIONAL IMPACT

Why Schools Rely on Trellis Substitution

  • Prevents unsupervised classrooms, corridor noise, and chaotic free periods when teachers call in sick.
  • Fairly rotates proxy periods across all available staff members instead of burdening the same few teachers.
  • Instantly notifies replacement teachers of their assigned cover period on their mobile phones.
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Teacher Substitution Management Student & Institutional Benefits
Teacher Substitution Management Faculty & Leadership Impact

Automate Teacher Substitution with Trellis

Solve morning teacher absences in minutes and maintain unbroken academic continuity.

FREQUENTLY ASKED QUESTIONS

Frequently Asked Questions about Substitution Management

Yes. Trellis tracks every covered proxy period and can automatically calculate additional substitute allowances in the HRMS payroll disbursement engine.
Within seconds of assignment, the teacher receives an instant push notification on their Trellis mobile companion indicating the class, room number, and lesson topic.
Need to integrate with teacher payroll for proxy allowances? Ask our solutions team →